Privacy Statement

Blackthorn Talent Acquisition Limited ("we," "us," or "our") is committed to protecting your privacy in accordance with the New Zealand Privacy Act 2020 and the Privacy Principles set out in the Act. This Privacy Statement explains how we collect, use, disclose, and protect your personal information when you interact with us via our website, email, or recruitment services.

Collection of Personal Information

We collect personal information to provide recruitment services, match candidates with job opportunities, and assist our clients in their talent acquisition processes. The information we collect may include:

Candidate Information: Name, contact details, resume/CV, employment history, qualifications, references, and other details relevant to job applications.
Client Information: Business contact details, job vacancy details, and hiring requirements.
Website/Email Interactions: IP addresses, cookies (if applicable), and correspondence history.

Sensitive Information:

In some cases, we may collect sensitive personal information, including:

Government-issued IDs (e.g., passport, driver’s license) for identity or work eligibility verification.
Criminal history checks (only where legally permitted and relevant to the role, e.g., positions involving trust or safety).
Medical or health information (e.g., pre-employment medical tests or disability accommodations).

This sensitive information is collected:

With your explicit consent.
Where required by law or a client’s legitimate recruitment needs.
For purposes directly related to your job application or employment.

2. How We Use Your Information

We use personal information for the following purposes:

- Assessing and matching candidates to job vacancies.
- Communicating with candidates and clients about recruitment opportunities.
- Conducting reference checks (with consent).
- Verifying identity, eligibility to work, or conducting necessary background checks (for sensitive data).
- Improving our recruitment services and website functionality.
- Complying with legal and regulatory obligations.

3. Disclosure of Personal Information

We may share personal information with:
Employers/Client Organizations – To facilitate job applications and recruitment processes.
Referees– To verify candidate qualifications and experience (with consent).
Third-Party Service Providers – Such as IT providers, background check services, and cloud storage providers, under strict confidentiality agreements.
Legal/Regulatory Authorities – If required by law (e.g., for compliance with NZ employment laws).

Sensitive information is shared only:

With your explicit consent.
Where legally required (e.g., police vetting for specific roles).
With employers who have a legitimate need for such information (e.g., health/safety compliance).

We do not sell or trade personal information to third parties for marketing purposes.

4. Storage and Security

We take reasonable steps to protect all personal information from unauthorized access, loss, or misuse, including:

- Secure storage (encrypted databases, password protection).
- Restricted access to sensitive data (e.g., only authorized personnel).
- Secure disposal of data when no longer needed.

Sensitive data receives additional protections, such as:

- Encryption during storage and transmission.
- Strict access controls (e.g., limited to staff involved in vetting processes).

5. Your Rights Under the NZ Privacy Act

Under the Privacy Act 2020, you have the right to:

Access – Request a copy of the personal information we hold about you.
Correct – Ask us to update or correct inaccurate information.
Withdraw Consent – For processing sensitive information (where applicable).
Request Deletion – Of sensitive data unless retention is legally required.
Complain – Contact the NZ Privacy Commissioner (www.privacy.org.nz) if you believe we’ve breached privacy laws.

To exercise these rights, contact us at:

privacy@blackthornta.co.nz

03 669 8886

6. Retention of Information

General personal information is retained only as long as necessary for recruitment purposes or as required by law.
Sensitive information (e.g., criminal history, medical records) is deleted after the recruitment process concludes, unless retention is legally required (e.g., for compliance with employment laws).